Administrative Assistant - 36819006 (1116)
Warwick, Warwickshire
Other Specialisms » Software
Competitive salary
Part time / Contract
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Job Title: Administrative Assistant - 36819006
Location: Warwickshire
Duties:
Secretary/Administrative Assistant work is focused on supporting individuals, small teams or departments (vs. the entire office) including.
This role supports the Factory Manager and Vehicle Platform Tech Centre, by managing ED&T and the day-to-day operations. The role will be required to know both sides of the Overheads & ED&T but will specialise in a day to day specific area of ED&T (Engineering Design & Test). With Engineering wide exposure, this role will provide an excellent customer experience to internal and/or external customers at all levels of the business. The team will ensure deadlines and objectives are met, and budget is spent in a controlled manner whilst ensuring the department meets its objectives.
You'll be responsible for coordinating and manage ED&T processes across the Vehicle Platform Engineering function. Collaborating with Vehicle Platform teams to gather required data, raise purchase orders, track expenditure, and provide accurate cost status reporting. Deliver process coaching and ensure strong governance, supporting teams to raise orders promptly and in line with requirements. Act as the first point of contact for resolving process issues and ensuring alignment between Engineering and Finance functions. Support meetings by preparing materials, capturing actions, providing feedback, and ensuring all systems and documentation remain up to date
Always ready to offer guidance and direction to our engineers and senior leadership team. The role will cover business administration tasks within : ED&T analysis; Accruals and Shopping Carts End to End Process (SAP); Supporting the business planner for weekly financial meetings.
Skills & Experience:
Location: Warwickshire
Duties:
Secretary/Administrative Assistant work is focused on supporting individuals, small teams or departments (vs. the entire office) including.
This role supports the Factory Manager and Vehicle Platform Tech Centre, by managing ED&T and the day-to-day operations. The role will be required to know both sides of the Overheads & ED&T but will specialise in a day to day specific area of ED&T (Engineering Design & Test). With Engineering wide exposure, this role will provide an excellent customer experience to internal and/or external customers at all levels of the business. The team will ensure deadlines and objectives are met, and budget is spent in a controlled manner whilst ensuring the department meets its objectives.
You'll be responsible for coordinating and manage ED&T processes across the Vehicle Platform Engineering function. Collaborating with Vehicle Platform teams to gather required data, raise purchase orders, track expenditure, and provide accurate cost status reporting. Deliver process coaching and ensure strong governance, supporting teams to raise orders promptly and in line with requirements. Act as the first point of contact for resolving process issues and ensuring alignment between Engineering and Finance functions. Support meetings by preparing materials, capturing actions, providing feedback, and ensuring all systems and documentation remain up to date
Always ready to offer guidance and direction to our engineers and senior leadership team. The role will cover business administration tasks within : ED&T analysis; Accruals and Shopping Carts End to End Process (SAP); Supporting the business planner for weekly financial meetings.
Skills & Experience:
- Strong written and verbal communication skills, with the ability to work effectively as part of a diverse team; excellent interpersonal skills are essential
- Self motivated and able to work to a high standard with minimal supervision
- Proven ability to prioritise workload, managing multiple tasks simultaneously while maintaining strong attention to detail under tight deadlines
- Customer facing experience, with the capability to support multiple stakeholders and balance competing demands
- Confident user of Microsoft Office applications, particularly Excel and PowerPoint