Personal Assistant - 36141804 (936)
Warwick, Warwickshire
Other Specialisms » Software
Competitive salary
Part time / Contract
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Job title - Personal Assistant - 36141804
Location - Warwickshire
KEY ACCOUNTABILITIES & RESPONSIBILITIES:
Essential:
Location - Warwickshire
KEY ACCOUNTABILITIES & RESPONSIBILITIES:
- Diary management - prioritising the Director's time and ensure they are sufficiently briefed.
- Attend team meetings as required, noting and following through on all actions until complete
- Responsibility for compiling all daily files and approvals in a timely and quality manner
- Creation and management of Director's expenses and approval of first line
- Provide direction to Director on priorities, to include supporting paperwork, deadlines etc with recommendations
- Manage Director's emails and tasks until complete, prioritising and delegating where necessary, flagging up immediate and urgent concerns and acting accordingly
- Represent the company to externals in a professional, courteous, and knowledgeable fashion, either face to face, through written communication or in clear and concise manner by phone.
- Arrange team meetings/ town halls / away days as appropriate and directed to, adhering to company policy and procedures.
- Provide holiday cover for wider team as required
- Work cross functionally with other business support/ co-ordinators to share information and build synergies in ways of working to ensure the latest information is always available.
- Undertake any other work as directed by the Director's and the CCO Business Manager in connection with their job as may be requested.
Essential:
- Live our Creators Code and ensure all interactions work towards a successful outcome
- Strong computer skills to include excel, word and PowerPoint etc.
- Excellent communication skills - both written and spoken
- Agile and flexible approach to change - adapting last minute business priorities
- Strong ability to organise Director's tasks, to ensure objectives are met, making recommendations where appropriate
- Strong project management capabilities with excellent execution skills and the ability to multitask
- A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture.
- Able to negotiate/influence at all levels within the organisation
- Highly organised with meticulous attention to detail
- Ability to work in a fast paced environment, and have a proactive approach to change
- Ability to react quickly and efficiently to last minute requests, understanding wider implications for the business.
- Resilient and enthusiastic, an individual able to deliver results under pressure, whilst responding constructively to challenging new ideas and inputs
- Self-motivated, passionate and co-operative with a can-do attitude
- Advanced knowledge of key business systems and processes, e.g. quality tools and techniques