Executive Secretary Specialist - 37091115 (1173)

Join a leading automotive organisation in Warwickshire as an Executive Secretary Specialist, providing high-level administrative support to senior executives in a fast-paced environment. This role involves managing complex diaries, coordinating meetings and travel, preparing professional documents, and handling confidential information with discretion. Ideal candidates will have strong organisational skills, excellent communication, and experience supporting senior stakeholders. This position offers the opportunity to play a key role in ensuring smooth executive operations within a dynamic business.

Duties:
Executive Secretary/Executive Assistant work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including:

• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive
• Editing, proofing, formatting, document design/production, form filling, and data entry
• Scheduling/coordinating meetings, diaries, and travel arrangements
• Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources
• Handling confidential business and personnel information

• Works independently with general supervision.
• Problems faced are difficult but typically not complex.
• May influence others within the job area through explanation of facts, policies and practices.